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The conference room closes at 10:00 pm - no exceptions
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| Name: | * |
| Address: | * |
| Phone: | * |
| Cell: | |
| Work: | |
| Email Address: | * |
Maximum occupancy of 18. The conference room may not be reserved for parties, family reunions, showers, receptions, or used as a staging area for MPR events. The room is available for meetings and study groups only.
Maximum number of hours which may be reserved per day = 4 hours. Reservations can only be made by the hour (no 1/2 hour reservations allowed).
The room will be available to you at START TIME and you must be cleaned up and out by the END TIME.
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| Date: | * |
| Start Time: | * |
| End Time: | * |
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Not For Profit Rates:
1 hr rental = $5 , 2 hr rental = $10 , 3 hr rental = $20 , 4 hr rental (max) = $40
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| Not for Profit Purpose: | |
| If OTHER purpose please explain: | |
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For Profit Use (business use) = $15 per hour (maximum of 4 hours)
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| For Profit Purpose: | |
| if OTHER purpose please explain: | |
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Make all checks payable to Weillington of Flower Mound. Cash not accepted. Check must be from the resident's account. No third party checks accepted. Payment must be received within 5 days from submission of request or the reservation will automatically be cancelled. Cancellations received 14 full days prior to the scheduled event will receive a full refund.
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Failure to comply with all policies of the HOA (including but not limited to the following) could result in assessment of fees or suspension of reservation privileges.(1) Falsely setting off the fire or security alarm results in a $50 fine.
(2) Applicant(resident) must be present at the event 100% of the time and cannot reserve the room for a non-Wellington individual.
(3) Applicant may NOT arrive early or overstay their reserved time. Failure to comply will result in additional charges. One event may not be broken into two separate reservations to reduce fees.
(4) Applicant must clean the room after their event, including but not limited to; vacuuming (vacuum not provided,) cleaning table and credenza, returning chairs to their original position, emptying and cleaning coffee maker if used, trash removal (dumpster located in parking lot) etc. Failure to clean properly will result in a cleaning fee starting at $30.
(5) The coffee maker and lights must be turned off at the end of your event and the door locked.
(6) Lingering odors from food or trash, such as fish, garlic, curry, onions, broccoli or eggs will result in a $25 fine for odor removal.
(7) Applicant is financially responsible for any damage which results from their event and guests.
(8) Applicant and guests must adhere to all instructions from any Wellington staff.
(9) Doors to the clubhouse may NOT be kept open. Failure to comply will result in a $25 fine. Applicant must assign someone to monitor access.
(10) Alcohol and tobacco products are prohibited on HOA premises. Failure to comply will result in the immediate cancellation of the event.
(11) The conference room closes at 10:00 pm and everyone must leave the facilities by that time. Failure to comply will result in a $25 fine for every 15 minutes over the 10:00 pm closing time.
(12) A processed check returned for any reason (e.g. NSF) will be assessed a service fee of $25.
(13) Access to the entrance foyer may not be restricted from Wellington residents.
(14) The entrance foyer is not part of the reservation and all activities must be kept in the conference room.
(15) Wellington Home Owner Association events and meetings take precedence over private events and as a result there is a minimal risk my reservation may be cancelled.
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